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What webinar trends do you think will dominate in 2026? – Contest rules

CONTEST REGULATIONS

I. General Provisions

  1. The organizer of the contest entitled “What trends do you think will dominate webinars in 2026?” (the “Contest”) is RTCLab sp. z o.o. with its registered office in Gdańsk, at al. Grunwaldzka 212, 80-266 Gdańsk, entered into the Register of Entrepreneurs of the National Court Register kept by the District Court Gdańsk-North in Gdańsk, 7th Commercial Division of the National Court Register under KRS number 0000613170, with a share capital of PLN 50,000, NIP (Tax ID): 5842748894, hereinafter also referred to as the “Organizer.”
  2. The Contest runs from September 15, 2025 until the end of October 30, 2025 (the “Contest Period”).
  3. The Contest is carried out on the basis of these regulations (the “Regulations”).
  4. The Contest is not a game of chance within the meaning of Art. 2 of the Act of November 19, 2009 on Gambling Games.
  5. By entering the Contest, each Participant should familiarize themselves with the content of these Regulations.
  6. The Participant undertakes to comply with the provisions of the Regulations and confirms that they meet the conditions described herein that entitle them to take part in the Contest.

II. Participation Rules

  1. Any natural person who meets the following conditions may participate in the Contest:
    1. has full legal capacity;
    2. has read and accepted these Regulations;
    3. during the Contest Period, performs the contest task described in Section III below.
  2. One Participant may submit only one entry to the Contest.
  3. A Contest entry must be submitted in the manner specified in the Regulations. Failure to meet any of the conditions of entry entitles the Organizer to reject the submission.
  4. Employees of the Organizer may not participate in the Contest. This prohibition also applies to their family members; “family members” shall mean: spouse, descendants, ascendants, adopted persons, stepchildren, sons-in-law, daughters-in-law, siblings, step-parents, and parents-in-law.

 III. Contest Rules

  1. To take part in the Contest, the Participant must, before the end of the Contest Period:
    1. provide truthfully and in full the data required by the Organizer upon entry to the Contest;
    2. complete the contest task described in subsection 2 below;
    3. submit your application and response to the task using the electronic form in the MS Forms application; applications sent in any other way will not be considered for the Contest.
  1. Contest Task consists of creating and submitting an answer to the question: “What trends do you think will dominate webinars in 2026?” with a maximum length of 1000 characters including spaces (the “Contest Material”).
  2. Contest Material:
    1. must be relevant to the contest question, substantive, and understandable;
    2. must be the result of the Participant’s own creative work, without the use of artificial intelligence tools, including generative AI language models (the Organizer reserves the right to verify whether the answer was generated using AI tools);
    3. must not contain vulgarities, offensive content, or content contrary to the law;
    4. must not contain advertising content relating to any entities or products, except for the Organizer;
    5. must not infringe the rights of third parties, in particular personal rights, copyrights, or image rights.
  3. By submitting the Contest Material, the Participant declares that they grant the Organizer a non-exclusive, royalty-free license to use the Contest Material for the purposes of conducting the Contest in accordance with the Regulations, as well as for advertising and marketing purposes, in particular in press releases, online publications, and social media platforms, without time or territorial limitations, in the following fields of exploitation:
    1. recording and reproduction – producing copies by any method, including printing, reprographic, and digital technologies;
    2. storing in computer memory;
    3. using for the creation of advertising and promotional materials (press ads, leaflets, posters of any size, promotional materials) and reproducing them using the methods described in point a above;
    4. using on all websites;
    5. making the works publicly available so that everyone can access them at a place and time individually chosen, in particular on the Internet;
    6. making any modifications or alterations, as well as combining it with other works.
  4. The Participant consents to the dissemination of their Contest Material along with their personal data (name, surname, and city of residence), with non-identifying information, or anonymously.
  5. If the Organizer receives information about actions of a Participant that are inconsistent with the Regulations or with applicable law (prohibited actions), the Organizer may notify the Participant of such actions and demand their immediate cessation.

IV. Course of the Contest

  1. To select the winners of the Contest and to ensure proper supervision of its conduct, the Organizer shall appoint a Contest Committee composed of representatives of the Organizer.
  2. The Contest Committee has the right to reject Contest entries and Materials that do not meet the conditions of these Rules.
  3. The Contest Committee will select ten Contest Materials which, in the Committee’s opinion, scored the highest on a scale of 1 to 10. The following criteria will be considered when evaluating the Contest Materials:
    • Originality – unique, creative approach to the topic (0–4 pts),
    • Substantive value – usefulness, relevance, and quality of insights (0–4 pts),
    • Form and clarity of expression – clarity and language accuracy (0–2 pts).
  4. In the case of a tie in the number of points, the jury will select the winner through an internal vote.
  5. The Contest Committee will only consider Contest Materials received by the Organizer before the end of the Contest Period.
  6. The Organizer will publish the Contest results on the website https://www.livewebinar.com/faq. 
  7. Each Contest Winner will receive one prize. The prize is an Amazon.com gift card worth 20 USD.
  8. Prizes will be sent by e-mail to the address provided by the Contest Winner. If a Winner does not correctly collect a prize sent to them, the Winner forfeits the right to the prize.
  9. Prizes will be awarded in accordance with applicable personal income tax regulations. If the prize value creates a tax obligation for a Participant, the Organizer will grant a cash prize equivalent to such tax, which will be transferred to the bank account of the competent tax office. Failure by a Participant to provide the data necessary to declare and remit income tax on the prize prevents the award of the prize.
  10. Contest Winners are not entitled to exchange prizes for other prizes, cash equivalents, or request specific properties of the prize. If a prize is available in different versions or with different features, the choice belongs solely to the Organizer.
  11. A Contest Winner may not transfer or assign his/her rights to a prize to a third party.

V. Complaints Procedure Regarding the Contest

  1. Complaints about the conduct of the Contest, including the services provided electronically, may be submitted to:
    a. In writing to the Organizer’s registered office address,
    b. Electronically to the e-mail address: [email protected]
  2. Each complaint should include: the Participant’s full name and address, a detailed description and reason for the complaint, and the content of the request.
  3. Complaints will be reviewed within 14 days of their receipt.
  4. The Organizer reviews complaints based on these Rules, without prejudice to the Participant’s right to pursue claims under applicable laws and within the time limits provided.

VI.Personal Data Protection

  1. Providing personal data by a Participant is voluntary, but failure to provide such data may prevent participation in the Contest.
  2. The Organizer is the controller of the Participants’ personal data.
  3. In fulfilling obligations under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR), the Organizer provides full information regarding the processing of Participants’ personal data in an annex to these Rules.
  4. By entering the Contest, a Participant may also consent to receiving commercial information from the Organizer, via electronic communication (including to the e-mail address and/or phone number provided to the Organizer), about products and services offered by the Organizer and by entities cooperating with the Organizer, under separate arrangements.

VII. Final Provisions

  1. Any matters not regulated by these Rules shall be governed by the applicable laws of the Republic of Poland, in particular the provisions of the Civil Code of 23 April 1964.
  2. The Organizer reserves the right to amend these Rules for important technical or organizational reasons, in particular to change the Contest Period. Any changes to the Rules will be published on the Organizer’s official Facebook profile. Except for the specific provisions of these Rules, the changes may not limit the rights acquired by Participants prior to the amendment.

 

Attachment to the Contest Rules

INFORMATION NOTICE on PERSONAL DATA

  1. WHO IS THE CONTROLLER OF YOUR DATA?

The data controller is the Organizer of the Contest, namely:

RTCLab sp. z o.o., with its registered office in Gdańsk at al. Grunwaldzka 212, 80-266 Gdańsk, entered into the register of entrepreneurs of the National Court Register kept by the District Court Gdańsk-Północ in Gdańsk, VII Commercial Division of the National Court Register under number KRS 0000613170, with share capital of PLN 50,000 and tax ID (NIP): 5842748894

  1. WHY DO WE PROCESS YOUR PERSONAL DATA?

The primary purpose for which we process your personal data is the organization and execution of the Contest, including handling complaints and claims.

The basis for processing your data is the agreement (comprising the Contest Rules) entered into by submitting an entry to the Contest.

We will also process your data for accounting, tax, and archiving purposes. In such cases, the basis for processing your data will be legal regulations that require us to process data for accounting and tax purposes.

We will also process the collected data for the purpose of pursuing our rights and defending against claims, in which case the basis for processing your data will be the legitimate interest of the data controller.

We may also process your data for our own direct marketing purposes, which will also be based on our legitimate interest as the data controller.

Should new purposes for data processing arise, we will inform you accordingly.

  1. ARE YOU REQUIRED TO PROVIDE YOUR PERSONAL DATA?

For the conclusion and performance of the agreement (Contest Rules), we collect only the data necessary to perform the agreement. Failure to provide the data necessary to conclude and perform the agreement will make it impossible for us to enter into or perform the agreement with you. This also applies to data we must collect due to legal obligations (e.g. data for invoices).

If we collect your data based on your consent, such consent is entirely voluntary. Lack of consent will result in failure to take the actions specified in our request for consent.

  1. TO WHOM WILL WE DISCLOSE YOUR DATA?

Recipients of your data will include:

  1. The Contest Organizer;
  2. Authorized employees and associates of the Organizer, to whom your personal data will be disclosed in order to fulfill their duties;
  3. Entities that the Organizer contracts to process your personal data on our behalf (processors), such as tax advisors, law firms, advertising agencies;
  4. Other data recipients – e.g., Organizer’s partners, sponsors, banks, courier companies, telecommunication companies, companies in our capital group;
  5. Public authorities, including tax offices, the police, and law enforcement agencies, in connection with their proceedings.
  6. HOW LONG WILL WE KEEP YOUR DATA?

The data retention period is linked to the purposes and bases of the processing.

Your personal data resulting from the conclusion of an agreement, service execution or warranty/guarantee will be processed for the period during which claims related to that agreement may arise, i.e., for 6 years + 12 months from the end of the year in which the agreement was performed. The above-mentioned 6 years is the possible limitation period for your claims. We have extended this period by an additional 12 months to account for claims made at the last moment or problems with delivery, and counting from the end of the year allows us to set a single deletion date for agreements ending in a given year.

Data processed for marketing purposes, including direct marketing of our products and services, will be processed until you object or withdraw your consent, but not longer than 3 years from your last contact with us.

Data processed for accounting, tax and archiving purposes will be stored for 6 years from the end of the year in which the Contest concluded.

If we acquire any rights from you (e.g. copyright or a license), then we will process your data for the entire period during which we hold or use that right.

After the above periods, your personal data will be deleted or anonymized.

  1. WHAT RIGHTS DO YOU HAVE IN CONNECTION WITH OUR PROCESSING OF YOUR DATA?

You have a number of rights in relation to our processing of your data, including:

  1. The right to request access to your personal data and the right to have it corrected, deleted (“the right to be forgotten”), or the processing restricted;
  2. The right to object to the processing of personal data for direct marketing purposes, which will result in us stopping such processing for direct marketing;
  3. The right to object, for reasons related to your particular situation, if the data is processed on the basis of the legitimate interest of the controller. However, we will continue to process personal data if we have a justified reason;
  4. The right to data portability for data processed in connection with the execution of the agreement or based on your consent;
  5. If the basis for processing is your consent, you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

You can exercise the above rights:

  1. by emailing: [email protected]
  2. by traditional mail sent to the Organizer's address,
  3. directly at the Organizer’s registered office.

When contacting us, please provide your contact information and your preferred method and time of contact. This will help us respond to your requests more efficiently.

  1. RIGHT TO COMPLAIN

If our explanations and actions prove insufficient or improper, you can always contact the data protection authority – in Poland, this is the President of the Office for Personal Data Protection.