How To Make Live Meetings Matter: Tips For Successful Meeting Planning

Thinking of improving your live meetings? Read our best practices and methods.

In order for live meetings to matter, they need to be planned and executed effectively. In this blog post, we will discuss some tips for successful meeting planning that will help you make the most of your live meetings. Following these tips can help you ensure that your meetings are productive and efficient!

What are Live Meetings?

Live meetings offer an efficient way to gather important information in a short amount of time. They are also a great way to stay connected with colleagues and clients. As the name suggests, live meetings are held in person and usually involve some form of audio and/or video conferencing.

There are a number of benefits to holding online meetings. They are more convenient for both the participants and the organizers, and they can be held with anyone, anywhere.

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The Advantages of Online Live Meetings

Live meeting technology has become more affordable and accessible to businesses of all sizes. With the rise in popularity of webinars, online meetings, and video conferencing, there are now a variety of ways for businesses to hold live meetings without breaking the bank.

They're More Affordable

Live meeting technology is more affordable than traditional forms of communication, such as phone calls and emails. This is because you can hold a live meeting without the need for an expensive landline or VOIP service.

Live meetings are easier to manage than traditional meetings. This is because participants can access the meeting from any device, and there is no need for paper documents or presentations.

They're Faster Than Offline Meetings

Live meetings offer a number of advantages over traditional, offline meetings. First and foremost, they are often faster and more productive. Second, they are more interactive and engaging. Third, they can be conducted over a video call or online meeting platform, which makes them accessible to participants from all corners of the globe. Finally, live meetings offer an unparalleled level of transparency and collaboration because everyone can see and participate in the conversation at all times.

They're More Flexible

Live meeting technology can be used in a variety of settings, such as remote offices or homes. One major benefit to using live meeting technology is that it can be used in a variety of settings. For example, you could use a webinar to hold a discussion with your customers or employees, or you could use online meeting software to hold a meeting with your team members on different continents. In addition, video conferencing can be used to connect people in different locations together for collaborative work. Whether you need to hold a one-time meeting with your team or want to make live meetings more regular part of your business strategy, there are plenty of options available for you.

They're More Convenient

With live meeting technology, everyone can participate in the conversation without having to travel or be present in person.

The popularity of live meeting technology has made it more accessible and affordable for businesses of all sizes. With the rise in popularity of webinars, online meetings, and video conferencing, there are now a variety of ways for businesses to hold live meetings without breaking the bank. Many people prefer to hold live meetings online because they are more convenient. This is because you don't have to worry about arranging a time and place, and you can have the meeting from anywhere in the world.

They're More Efficient

By using live meeting technology, businesses can save time on communication tasks and make better use of their resources. For example, you can hold a meeting with all of your team members at the same time, so there's no need to send individual invitations.

Live meetings can also be used to share important information with team members in a more timely manner. For example, you could use live meeting technology to stream a meeting live so that everyone can participate even if they're not present in person.

How to Run a Successful Online Live Meeting

Choose a Suitable Time

Live meetings provide an excellent opportunity for exchanging ideas and planning together in a real-time setting. They can be useful for sharing important updates or discussing complex issues in a way that is both efficient and interactive. It is important to choose a suitable time for live meetings, as they can be disruptive if taken too frequently or during busy times.

Create a Detailed Agenda

When planning a live meeting, it is important to have a detailed agenda in order to ensure that everyone is on the same page and that time is not wasted. Having a clear overview of what will be covered will also help keep the meeting on track. Additionally, having specific time limits for each section of the meeting will help ensure that everyone has enough time to share their ideas.

Having the agenda is also a good way to keep the meeting focused so that you can get through all the topics that need to be discussed. It also shows that your respect others time, as  you have planned the meeting in a way that is most efficient.

Ensure That Everyone Is Involved

In order to make live meetings more successful, it is important to ensure that everyone is involved in the discussion. This means creating an environment where people feel comfortable sharing their ideas and opinions. Encourage questions and feedback so that everyone can contribute to the discussion.

If you are using live meeting technology, such as webinars or video conferencing, it is also important to make sure that everyone can see and hear each other. This can be done by testing the digital conferencing equipment beforehand and ensuring that everyone knows how to use the technology.

Invite the Right People

It is important to only invite those who absolutely need to be in attendance, as live meetings can be disruptive and time-consuming. Additionally, only inviting relevant team members will help ensure that the discussion stays on track and that everyone in attendance is able to contribute.

Set Up the Meeting Tools

A live meeting is an excellent way to connect with team members and share important information. Meeting tools can make the process easier, and ensure that everyone can participate.  You can use LiveWebinar to hold your live meetings, as  it offers a variety of features such as live streaming, video recording, and screen sharing.

Also, make sure everyone has access to the meeting tools. If someone needs a login, provide instructions in advance. Use video or audiochat if possible. This makes it easier for everyone to participate and allows people who are remote from each other to still have a conversation. And, on top of it, choose a time that works for everyone involved. If there is a lot of overlap in the work schedule, try to avoid weekends or holidays.

Be Fully Prepared for your Live Meeting

It is definitely important to be fully prepared for your live meeting. There are a few things you can do in order to make sure that everything goes as planned. First, make sure that all of your materials are ready to go. Have all of your presentation slides ready to go and any supporting information you may need. Make sure you have your tablet on hand for reference.

You may also want to prepare a brief introduction or overview of the topic at hand. This will help keep everyone on track and ensure that no important points are missed. Finally, be sure to stay on schedule! If there is anything that delays the start time, let everyone know so that they can adjust accordingly. A well-planned live meeting will ensure success and satisfaction on both sides!

Start the Meeting on Time

A live meeting is an essential part of communication, but it can be challenging to start a meeting on time. There are a few tips to follow to ensure that your meeting starts on time:

Set the Meeting Start Time Early in the Day: As soon as possible, agree on a starting time for the meeting. This will help you avoid any last-minute rush.

Prepare Yourself: Make sure you arrive at the meeting prepared with all of your materials and notes. This will help you get started quickly and avoid disruptions.

Be Flexible with Meeting Start Times: If someone is late, be willing to adjust the start time so that everyone has enough time to arrive and prepare themselves. Don’t let disruptions disrupt the flow of the meeting; try to keep things moving along as smoothly as possible.

Follow the Meeting Format

Live meetings offer a unique opportunity to have a collaborative dialogue with your team. The key to success is following the meeting format. This will help you stay organized and on track while facilitating a productive discussion. It's normal that  people might get off track from time to time, but try to bring the conversation back to the main points.

Keep the Meeting Moving

Stick to the agenda and let everyone have their say. This will help keep the meeting moving and on track. Also, make sure to take note of any questions or comments that come up during the discussion. This will help you keep track of what’s been said and keep the conversation moving forward.

Thank everyone for their participation at the end of the meeting. This will help to show your appreciation and build goodwill among your team.

Take Notes

If you want to take any notes during the meeting, be sure to do so in a timely manner. This will help you remember what was said and ensure that you don’t miss any important points. Also, you should send notes once the meeting is over so that everyone has a record of what was discussed. But, nce the meeting is adjourned, and before you’ve sent the notes to your team members, take a few minutes to review them and make sure that everything was covered. 

Pay special attention to the grammar and spelling errors that have occured while you were hurryingly jotting down important info from the live meeting. 

Use Grammarly (their free Chrome extension is sufficient) to fix them before you send the notes to your team members, as the last thing you want is to appear unprofessional.

Follow Up After Meeting

Once the meeting is over, make sure to send an outreach email and follow up with everyone involved. This way, everyone knows what happened and what tasks still need to be completed. You can do this by sending an email, or writing a post-meeting report, or holding a debriefing session. No matter what method you choose, just make sure that everyone is on the same page, but also that you have a plan for moving forward.

What is the Best Software for Online Live Meetings?

Live meetings are an important part of many organizations’ communication strategies. They allow employees to communicate face-to-face, which can help improve team cohesion and productivity.

There are a number of different software options for conducting online live meetings – and you may want to check LiveWebinar. 


Online meetings are a great way to stay connected with your employees, clients, and other stakeholders. They are convenient, easy to use, and can be held with anyone, anywhere.

Whether you're struggling to find ways to make live meetings more effective or just want to take advantage of the convenience and efficiency that live meeting technology offers, there are plenty of options available to you. So why wait?


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