RTCLab Sp. z o.o. (hereinafter referred to as
‘The Website Owner’), the owner of the website
detail and show the principles and mechanisms of collection and processing of
The Website Owner collects personal data and
other various data. Depending on the type of data collection takes place at the
user’s request or automatically.
Dear User, by using this Website in any manner
Information note regarding provisions of the
Regulation of the European Parliament and of the Council (UE) 2016/679 of 27
April 2016 on the protection of natural persons with regard to the processing
of personal data and on the free movement of such data, and repealing
Directive 95/46/EC (General Data Protection Regulation - GDPR).
The Controller of your personal data specified
above is RTCLab Sp. z o.o.
with its registered seat in Gdañsk at al. Grunwaldzka 212, 80-266 Gdañsk,
Poland, entered into the register of entrepreneurs of the National Court
Register by District Court Gdañsk-Pó³noc in Gdañsk, VII Commercial Department
of National Court Register, under no. KRS 0000613170, with share capital in
amount of 50,000 PLN, NIP (Tax Identification Number): 5842748894.
Personal data is processed on the basis of the
provisions of the REGULATION OF THE EUROPEAN PARLIAMENT AND THE COUNCIL (UE)
2016/679 of 27 April 2016 (hereinafter referred to as GDPR), and also other provisions of Polish law.
Data protection supervisor in the company of the
Controller is available at the correspondence address RTCLab Sp. z o.o., al.
Grunwaldzka 212, 80-266 Gdañsk, Poland, and also at the e-mail address [email protected].
Capitalized terms have the meaning specified in the
Terms of Service of the Website which is available here [link], to the extent
in which they are therein defined.
In order to perform obligations arising
from GDPR the Controller provides hereby the following information on
processing of your personal data:
4) Name and Surname;
5) Telephone number;
6) Country, street,
7) Companies’ name;
8) Time zone;
9) Time and date format;
10) Profile picture;
11) Information note;
12) IP address;
13) Log-in sheet;
14) History of password
15) History of changes of service
16) Settings of external
17) Settings of system
18) Operating System;
19) Name and version of
20) Type of device;
21) Date and
hour of entry and exit to and from a meeting;
22) Role of a
participant of a meeting;
23) Activity of
a browser tab;
25) Connection summary;
26) Problem with
27) Responses to
confirming participation in a meeting and lack of this action;
and ending of transmitting;
connection and its summary;
31) Problem with
playback of a video;
playback of a video;
34) Change of
35) Ending of
playback of a video;
37) Change of
38) Ending of
39) Start file
to perform the Website use agreement with regard to standard functionalities
reserved for the Registered Users concluded by and between you and the
Controller (Article 6(1) point (b) of GDPR) and for this purpose the data is
2. Processing of the following
categories of your personal data:
1) Name and surname
2) Address where business is
3) NIP [Tax Identification Number]
4) REGON [Statistical Identification
5) E-mail address
6) Telephone number
is necessary to perform legal obligations (Article 6(1)
point (c) of GDPR) of the Controller in the area of
accounting and taxes.
3. The categories of your personal data specified in
points 1 and 2 above are transferred to other entities for purposes necessary
for their processing in accordance with the purpose of processing declared by
the Controller or in accordance with your instruction. The recipients to which
we transfer your data are AMAZON WEB SERVICES INC. in USA with regard to use
the Website in relation to standard functionalities reserved for the
Registered Users, and the cooperating accountancy company, for accounting and
4. The Collector intends to transfer the categories of
your personal data specified in points 1 and 2 above to the United States of
America (USA). This country provides the appropriate standards of protection
and security of your personal data, which is confirmed by the European
Commission in so-called Privacy Shield.
5. The Controller processes your
personal data specified:
1) in point 1 above until
execution or termination of the Website use agreement with regard to standard
functionalities reserved for the Registered Users;
2) in point 2 above until
cessation of tax obligations (6 years as of the tax year end) or cessation of
legal claims against you or ones of yours against the Collector, and which
are related to the Website use agreement with regard to standard
functionalities reserved for the Registered Users.
6. You have the right to demand from the Controller to
have an access to the personal data related to you, its rectification, erasure
or restriction of its processing, to object to processing, and also the right
to transfer the data.
7. You have the right to lodge a complaint against the
Controller or activities related to processing
of your personal data with supervisory authority, in particular in a member
state of the European Union of your habitual residence, your place of work or
place where alleged breach has taken place, if you believe that processing of
your personal data breaches the provisions of GDPR. In Poland the mentioned
authority is the President of the Office of Personal Data Protection.
8. Providing personal data is voluntary. The
consequences of not providing data specified in points 1 and 2 focus on
impossibility of performance of the Website use agreement with regard to
standard functionalities reserved for the Registered Users.
(more about your rights at the end of this document)
Your Rights towards the Controller of
Personal Data (hereinafter referred to as the Controller) as the data subject
are as follows:
Right of access to data: Article 15 of GDPR. You have the right to obtain your
data processed by the Controller (the Controller shall provide to you the
copy of the data being subject to processing with fee regulated by GDPR as an
option) and the information related to: the purpose of processing, categories
of personal data concerned; the recipients or categories of recipients to whom the personal data
have been or will be disclosed, in particular recipients in the third country
or international organization; security related to transfer; where possible,
the envisaged period for which the personal data will be stored, or, if it is
not possible, the criteria used to determine such a period; the right to
request from the Controller rectification or erasure of personal data or
restriction of processing of personal data or to object to such processing; the
right to lodge a complaint with a supervisory authority; where the personal
data is not collected from you, any available information as to its source; automated decision-making, including
profiling and principles of how they are made, as well as the significance
and the envisaged consequences of such processing for you.
Right to rectification: Article 16 of GDPR. You have the right to obtain from the Controller
without undue delay the rectification of inaccurate personal data concerning you.
Taking into account the purposes of the processing, you have the right to
have incomplete personal data completed, including by means of providing a
Right to erasure, so-called right to be forgotten: Article 17 of GDPR. You have the right to obtain from the Controller
the erasure of your personal data without undue delay where one of the
following grounds applies: the personal data is no longer necessary in
relation to the purposes for which it was collected or otherwise processed; the
data owner withdraws consent on which the processing is based and where there
is no other legal ground for the processing; you object to processing and
there are no overriding legitimate grounds for the processing in cases other
than direct marketing; the personal
data has been unlawfully processed; the personal data has to be erased for
compliance with a legal obligation in European Union or member state law to
which the Controller is subject; the personal data has been collected in
relation to the offer of information society services. However, the law
specified above shall not apply to the extent that the processing is
necessary: for exercising the right of freedom of expression and information;
for compliance with a legal obligation which requires processing by European Union
or member state law to which the Controller is subject or for the performance
of a task carried out in the public interest or in the exercise of official
authority vested in the Controller; for reasons of public interest in the
area of public health; for archiving purposes in the public interest,
scientific or historical research purposes or statistical purposes in so far
as the right referred to above is likely to render impossible or seriously
impair the achievement of the objectives of that processing; for
establishment, exercise or defence of legal claims.
Right to restriction of processing: Article 18 of GDPR. You have the right to obtain from the Controller
restriction of processing where one of the following applies: the accuracy of
the personal data is contested by you - for a period enabling the Controller
to verify the accuracy of this personal data; the processing is unlawful and you
oppose the erasure of the personal data and request the restriction of its
use instead; the Controller no longer needs the personal data for purposes of
the processing, but it is required by you for establishment, exercise or
defence of legal claims; the owner of data has objected to processing - pending
the verification whether the legitimate grounds of the Controller override grounds
of complaint of the person to whom data is related to, except for processing
for purposes of direct marketing. Where processing has been restricted, such a
personal data shall, with exception of storage, only be processed with your
consent or for establishment, exercise or defence of legal claims or for
protection of the rights of another natural or legal person or for reasons of
important public interest of the European Union or a member state.
Right to data portability: Article 20 of GDPR. You have the right to receive your personal data,
which you have provided to the Controller, in a structured, commonly used and
machine-readable format and have the right to transmit that data to another
controller without hindrance from the Controller, where: the processing is
based on consent or on a contract, and the processing is carried out by
automated means. You have the right to have the personal data transmitted
directly from the Controller to another controller, where technically
Right to object to data processing: The information about these rights was included by the
Controller in the box below the main information, above.
You may exercise these rights in any manner,
including by e-mail to the address , by mail to the address of the Controller specified
at the beginning of this document.
Data collected during registration.
If you wish to use some of the functions on our
Website which are reserved for the Registered Users you must register for this
purpose (sign up). During registration we will ask you to provide your personal
data as well as additional data which may not constitute personal data but is
also covered by this Policy. Providing personal data and consent to its
processing is not mandatory (it is voluntary), however it is necessary to conclude
and perform the Website use agreement in relation to functionalities reserved
for the Registered Users.
Personal data is processed by the Website Owner
acting as the controller of personal data for the purpose and in a manner
specified above in the information note.
Data collected when contacting us
When you contact us in order to perform a given
activity (e.g. to lodge a complaint) via the Website, telephone or e-mail, we
will again require from you to provide us with your personal data to confirm
your identity and the option of return contact. This applies to the same
personal data that you provided to us previously. Again, providing this data is
not mandatory but it is necessary to perform certain activities or to obtain
the information that you require.
Personal data provided by you and
processing of which you agreed to, is processed exclusively to the extent and
for purpose allowed by a given consent or for purpose allowed by applied law.
Data collected automatically may be
used for analysis of a users’ behavior on the website and also for collecting
demographic data related to our users.
Data collected during correspondence
between you and the Website Owner is used exclusively for enabling a correct,
full and effective answer to your question.
In case of a breach of the Terms of
Service constituting a violation of law, as well as in case of lack of such a
breach but on the basis of other provisions of law, the Website Owner may
disclose your data, including personal data, to judicial authorities in cases
required by law.
Protection of your data
The Website Owner protects your personal data
in accordance with applicable laws. We make efforts to ensure security,
confidentiality and integrity of personal data collected through the website.
In particular, we take steps aimed at limiting access to personal data
collected through the website to the extent necessary to provide services via
the website. In addition, we employ staff specially trained in personal data
protection issues that perform periodical security tests of our data collection
How do we contact you?
If you choose the available option ‘E-mail
notification’ or similar when using the website you receive an e-mail from us.
If you choose the available option ‘Text
message notification’ or similar when using the website you receive a text
message from us.
If you send a message to us when filling in a
form, we may contact you by telephone, e-mail or via fax in order to send replies
to your questions.
Some functionalities of our Website allow to
send us e-mails. Information sent in this way is used exclusively in order to
reply to your message. However, please note that e-mail is not always a safe
way of exchanging information. Therefore we suggest to not include sensitive
data in e-mail.
The Website Owner may use different on-line
surveys in order to collect opinions and information from random users of the Website.
Completing survey is always voluntary.
Surveys are anonymous. The Website Owner
collects only automatic IP data of the computer from which the survey is sent,
however it does not attach the results to a given IP number.
Special protection of children’ personal data
The Website Owner’s priority is the protection
of personal data which belongs to children. In each case of collecting personal
data of a person aged below 13 years, it is necessary to obtain consent of a
parent or other legal guardian. In each case of further disclosure of personal
data of a person aged below 13 years, it is necessary to obtain consent of a
parent or other legal guardian of the child. The parents and legal guardians of
the child have an access to data related to child below 13 years old and have
the right to decide on further processing of this data in the same manner as in
relation to their own personal data.
websites of the entities whose contact details or links are displayed on our
website. However, please note that the Website Owner allows data transfer
between this website and Archiebot, the partner of LiveWebinar.
Website uses YouTube API Services, which current Terms of Service (YouTube Terms of Service) are
available here. By using the Website, the User
agrees on the content of YouTube Terms of Service and undertakes to comply with YouTube Terms
to their rules.
The offer of the Website Owner can be extended
with time. Technologies, standards and requirements related to conducting
business on the Internet also will change. This means that in the future the
together with a full announcement and will come into force in its new form on
the date of notification of its change by making it available on the website. All
and any amendments will be properly highlighted during the first 30 days from
the date of the amendment.
If you have further questions about privacy
protection please contact us by using the contact form provided on